Recruitment software for recruiting teams
Several recruiters on the same candidate base and pipelines, with an owner for every candidate and per-recruiter metrics. That's how a team works with Hilancer Teams.
The Teams plan is set up by talking to us: we create your organization's account and then you invite your team.
When the team grows, these problems show up
01
Nobody knows who owns each candidate
Two recruiters call the same person, or nobody does because each thought the other would.
02
History lives in someone's WhatsApp
When a recruiter goes on vacation or leaves the team, what they knew about each candidate leaves with them.
03
Measuring the team needs a separate spreadsheet
To know how many candidates each person sourced or how many hires they closed, someone has to pull the data by hand.
The whole team in one place
With several recruiters the problem is no longer organizing candidates. It's knowing who owns each one and how the team is doing.
An owner for every application
Each candidate shows which recruiter owns them, right on the pipeline. Optionally, the interviewer is assigned at the first interview.
- The owner visible on every pipeline card
- The account owner reassigns when splitting the work
- Option to assign the interviewer at the first interview
Per-recruiter metrics
A team dashboard broken down by person, plus a detail page with each recruiter's KPIs and how they evolve.
- Per-recruiter breakdown on the team dashboard
- A detail page with each person's evolution
- Visible to account owners
Notes with name and date
Every note is signed by whoever wrote it, so anyone on the team understands what happened with a candidate without asking.
- Name, photo and date on every note
- The owner can moderate the team's notes
- History stays in the account even if someone leaves
And also
One base and one pipeline for everyone
Everyone works from the same candidate base and the same pipelines, with unlimited positions for each team member.
Email invites
The account owner invites people from the Team section. Each recruiter gets the email, sets a password and joins. Invites expire after 7 days.
CSV reports with who did what
Export positions and pipelines with columns for who sourced and who hired each candidate, or your full candidate base.
Emily Carter
online
Sent automatically
Hilancer sent it for you
Interview updates straight to your candidate's WhatsApp
Schedule the interview and you're done: Hilancer notifies the candidate on WhatsApp and sends the reminders for you. Not just email — it lands where candidates actually read.
- Automatic heads-up to the candidate the moment you schedule
- Reminders before every interview, without lifting a finger
- Fewer no-shows: WhatsApp gets read right away, email sometimes doesn't
How your team gets started
Tell us how you work
Fill in the contact form and we set up your organization's account on the Teams plan.
Invite your recruiters by email
Each one gets the invite, sets a password and joins the same base and pipelines.
Follow everyone's work
Assign owners, check the team dashboard and export reports whenever you need them.
What recruiters using Hilancer say
Freelance recruiters and agencies that already transformed the way they work.
The Chrome extension is great, I just tried it and it's super handy. And being able to share a candidate's report with the client is fantastic, it looks so much more professional.
Arlena Heguiabehere
Leading AR
As you grow in clients and openings —a client can ask you for five roles at once— managing candidates and keeping everyone in the loop gets complex. Something like this was needed.
Daniel Inca
INVA RH
It's a really intuitive, organized and automated tool, ideal when you have lots of openings and for organizing your database. Highly recommend it!
Melisa Rivara
Tech Recruiter
Very useful app. Keeps getting updated with new features regularly, which shows the team is actively working on it.
Camila Correa Soto
Tech Recruiter
Have a team?
Contact us for a custom proposal for your agency or recruiter team.
Included in the Teams plan
- Everything in Pro
- Unlimited AI credits
- WhatsApp integration
- Metrics by team and by recruiter
- Performance and trend charts
- Real-time team and process visibility
- Recruiter comparison
- Exportable reports for clients
- Priority support
When one recruiter is no longer enough
While you recruit on your own, your head is the system: you know where every candidate stands and who you promised feedback to. Once a second or third recruiter joins, that memory stops working. Candidates get contacted twice, notes live in someone's WhatsApp, and nobody is sure who owns a search.
Hilancer Teams fixes that with one candidate base and the same pipelines for the whole team. Every member gets unlimited positions and sees the same as everyone else, so knowledge stays in the organization's account, not with one person.
Who owns each candidate
Every application has an owner recruiter, visible on the pipeline card. The account owner changes it when splitting the work, and there's an option to assign the interviewer at the first interview.
Ownership organizes the work without hiding anything: the whole team still sees the full base and pipelines. If the account owner wants to follow candidate communication, they can get a copy of every stage-change email the team sends.
Measure the team without spreadsheets
The account owner gets an organization dashboard broken down by recruiter and a detail page per person, with their KPIs and how they evolve.
To present or analyze elsewhere, the CSV reports for positions and pipelines include who sourced and who hired each candidate. You can also export your full candidate base.
Onboarding, offboarding and continuity
The Teams plan is set up by talking to us: fill in the form, we create your organization's account, and from there you invite your team by email.
If someone leaves the team, the owner removes them and their positions, candidates and interviews move to the owner's account. History isn't lost when people change.
FAQ about Hilancer for teams
How do I get the Teams plan?
Fill in the contact form, we set up your organization's account, and then you invite your recruiters by email from the Team section.
Does each recruiter only see their own candidates?
No. The whole team shares the candidate base and pipelines. The owner of each application is there to organize the work, not to restrict what anyone sees.
Can I see how each recruiter is doing?
Yes. The account owner gets a dashboard broken down by recruiter, a detail page per person and CSV reports with who sourced and who hired each candidate.
What happens if a recruiter leaves the team?
The owner removes them and their positions, candidates and interviews move to the owner's account, so no history is lost.
Are WhatsApp notices included?
Yes, they're exclusive to the Teams plan: confirmations, reschedules, cancellations and reminders 24 h and 1 h before each interview, straight to the candidate's WhatsApp.
What does the Teams plan include?
Everything in Pro, unlimited AI credits for the team, WhatsApp interview notices, per-recruiter metrics, CSV reports and priority support.
Has your team outgrown the spreadsheet?
Tell us how many recruiters you are and we'll set up your organization's account.