Recruitment software for recruiting agencies
Every search belongs to a different client. Hilancer gives each one its pipeline, lets you share candidates without showing your internal notes and gives the client a link to check progress whenever they want.
14 days of Pro for free. If your agency has several recruiters, take a look at the Teams plan.
What makes recruiting for others hard
01
Clients asking for updates every week
You write a summary by hand for each search, and seven days later you do it again.
02
Sharing a candidate without oversharing
You email the CV and your comments go with it, or you end up moving everything to another document.
03
A different process for each client
One wants two technical interviews, another a single call. With one pipeline for everyone, someone's process doesn't fit.
Built for working with clients
What an agency needs and an in-house HR ATS doesn't cover.
Candidates shared by link
One link per candidate for your client, with or without notes and files. Internal notes never show up. Multi-select creates several links at once.
- Switches to include notes and files
- Internal notes never show up in the link
- Several links at once with multi-select
A progress report per search
A link your client opens whenever they want to see where the process stands, without you writing a weekly summary.
- One link per search for your client
- They open it whenever they want, without asking you
- No more summaries written by hand
Metrics to show your client
On Pro: stage funnel, time-to-fill, offer acceptance, sources, rejection reasons and candidate NPS, exportable as Markdown.
- Stage funnel and conversion between stages
- Time-to-fill, offer acceptance and NPS
- Markdown export for your report
And also
Pipelines shaped for each client
Build pipelines with the stages you need, choose which ones candidates see, and each search uses the one for that client.
See the recruitment CRMA jobs portal with your logo
Your open searches on a portal with your agency's logo. Each search has its own page ready for Google for Jobs.
Group interviews
Invite several candidates from the pipeline and each one gets their own invite without seeing the others. Teammates in copy get the calendar event.
Open positions
Frontend Developer
Buenos Aires · Remote
ApplyUX Designer
Córdoba · Hybrid
ApplyHR Analyst
Remote LATAM
Apply
Frontend Developer
EngineeringUX Designer
ProductHR Analyst
PeopleHow it looks elsewhere
Generic, without your brand
Your brand, your portal
Publish all your openings on a page of your own, with your logo and identity. One link to share, and candidates apply on their own.
- Your logo and identity on a public page of your own
- A single link to share all your openings
- Candidates apply on their own, friction-free
- Filters by location, area, and work mode
How you run a search
Create the search with its pipeline
Add the position with the client's name, pick the pipeline and publish it on your portal.
Share candidates and progress
Send the client the candidates you chose and the progress report link for that search.
Close and measure
Moving a candidate to Hired or Rejected sends them an NPS survey, and the result adds to your metrics.
What recruiters using Hilancer say
Freelance recruiters and agencies that already transformed the way they work.
The Chrome extension is great, I just tried it and it's super handy. And being able to share a candidate's report with the client is fantastic, it looks so much more professional.
Arlena Heguiabehere
Leading AR
As you grow in clients and openings —a client can ask you for five roles at once— managing candidates and keeping everyone in the loop gets complex. Something like this was needed.
Daniel Inca
INVA RH
It's a really intuitive, organized and automated tool, ideal when you have lots of openings and for organizing your database. Highly recommend it!
Melisa Rivara
Tech Recruiter
Very useful app. Keeps getting updated with new features regularly, which shows the team is actively working on it.
Camila Correa Soto
Tech Recruiter
An agency recruits for others
The difference with an in-house HR team is that every search has a different owner with its own process. In Hilancer you build pipelines with the stages you need, choose which ones candidates see, and each search uses that client's pipeline.
There's a single candidate base. Someone who didn't fit one client may fit the next, and imports detect duplicates by email.
Share with the client without oversharing
Every candidate has a public link to send to the client. You choose whether it includes notes and files, and notes marked as internal never appear. Multi-select in the pipeline creates links for several candidates at once.
For the overall state of a search there's the position's progress report: the client opens it whenever they want and sees where the process stands, without you preparing a summary.
Your searches published with your logo
The jobs portal shows your open searches with your agency's logo. Each search has a public page with an application form, ready for Google for Jobs, and openings have their own sitemap.
Metrics that show how you work
On Pro you get the stage funnel, conversion between stages, time in each stage, age of open searches, time-to-fill, offer acceptance, candidate sources, rejection reasons and candidate NPS. Each number lets you open the list of candidates behind it.
Metrics export as Markdown to paste into a document or an AI chat. If your agency has several recruiters, the Teams plan adds per-recruiter metrics and CSV reports.
FAQ for recruiting agencies
Can I run searches for several clients?
Yes. Each search carries its client's name and uses the pipeline you pick. The free plan allows one active search at a time.
Can the client see my notes?
Only if you turn them on in that candidate's link, and never the ones you marked as internal.
Can I run group interviews?
Yes. Select several candidates in the pipeline and each one gets their own invite without seeing the others. Teammates you add in copy get the calendar event.
Whose name do candidates see on emails?
Your name plus Hilancer, sent from Hilancer's domain. On Pro you can add your email signature.
What happens when I close a search?
Candidates you move to Hired or Rejected get an NPS survey. On Pro, the answers feed your agency's metrics.
Try it on a client's search
Start free with one active search. If your agency has several recruiters, the Teams plan adds per-recruiter metrics and CSV reports.